SCMG Minutes 2006

Constitution

SCMG meeting Tuesday, April 04, 2006

Present
Matt Bartlett
Adam coxy
Michala
Graham hodges
Adrian baker
Angi denton
Sebastion Randle
Dan standerwick
Wayne shepherd
Charlie Deardon

Apologies
None

Minutes of last meeting
There is some issues regarding angi's e-mail account, seb to send them directly from his laptop once the meeting is over. Seb will obtain list when meeting is over.

Finances including grant application
Due to the lack of control regarding the treasurers ability to make cheques and check account balance our current account is estimated at around 190 pounds. Seb to contact nick on Wednesday and hopefully get it sorted by Thursday.

· Grant application:
We didn't get it, according to letter because we applied to many times before its considered a regular revenue, hence we were not awarded the grant because this type of grant was for a one off event.
· Current suggestions:
Graham and Dan feel that another type of grant is required, such are, Princes trust, rugby club possibly funded in the rugby club car park, Brett(not present) has also applied for princes trust, carnival clubs could be interested & corporate sponsorship. A grant for the princes trust would have to be made on behalf of the SCMG not as an organization. Fee for entry needs to be discusses, if it is possible or not.
Dan, Wayne Adrian and Brett intending to apply for the princes trust.
Matt suggests following up on the "arts for all" charity.
Charlie ­ good "time management" is essential when organizing this event.
Dan/wayne/graham/will put together a proposal and approach rugby club.
Once proposal completed a SERVICE CONTRACT must be produced.

Website
Nick needs to be contacted regarding website ie. If he is still interested.
Matt ­ thinks nick is becoming increasingly disinterested in the SCMG, due to other commitments.

The SCMG formally thanks him for his efforts (nick).

"My space issue"- a "myspace" account has been created claiming to be the formal voice of the SCMG (www.myspace.com) the future of this myspace account will be looked into further.
The account in question was created by an SCMG member(Graham Hodges) however Graham had no right to create an unauthorized myspace for the SCMG, and has been asked to remove it until further decisions regarding this matter.

Graham will remove myspace website ASAP.(decision agreed by all members)

Possible grant for making a website. Charlie suggests this to fund a website.

Charlie invites outside members to become webmasters, for the SCMG website.

Future of SCMG
Put out advertising for reviews. To put in a fanzy
The circulation of the constitution has been posted on the S.W.M.F. (south west music forum)
Graham- advertise the next meeting at gigs/clubs. - graham to design poster.
No further action regarding this subject.

Upcoming gigs
These are all the dates that SCMG members have booked:

· Thursday april 6th ­ labour club pre cheq tour- quala attack, superficial, cut nancy, shavin mavise, jet screams in the sky.

· Friday 7th april rugby club (wayne/dan) - not advised, someday, superfisial , and shoot the moon.

· Tuesday 11th of april ­ (graham), chairman for the board, second Monday, the ghost revolution, DFR , young Hollywood, False logic.

· Friday 28th april rugby (wayne/dan)-lithic, my little murder, final evolution & two tone rudys

· Saturday 20th may rugby club (wayne/dan)- blackout, young hollywood, perstulsis & skylight theory

· Thursday 12th april rugby club (Brett)-young hollywoods, sad to say, &drf

· 6th may angi's gig bands TBC (ART CENTRE)

· 9th june angi's gig bands TBC (ART CENTRE)

· 22nd of june angi&mich DFR + support (RUGBY CLUB)

A.O.B
Contracts for bands
For bigger bands and smaller bands a suggestion made by charlie is to make Contracts, to to outline bands agreement . (including guests list)
Charlie -would like to outline the following issue at art centre gigs, there have been incidents were the Front door at art centre gigs have been left open before 7pm , formally the art centre does not open until 7pm, in future would it be possible to ensure that the door is not open till 7pm.
Wayne suggests having a meeting twice every month. Suggestion noted by all members and decision to be made at further meetings, however it has also been noted there is nothing to prevent promoters having meetings amongst them self's to discuss matters of gigs and promotions outside of the SCMG umbrella.

Next meeting
May 2nd labour club 8:30pm

Be there!

SCMG meeting 7/03/06

Present

Graham hodges
Adrian baker
Angi denton
Sebastion Randle
Dan standerwick
Wayne shepherd
Charlie Deardon

Apologies

Brett precary
Matt Bartlett

Minutes of the last meeting

Issue's regarding the minutes
no one seems to have received the SCMG minuets - Matt bartlett to be contacted, and Seb to
post mins on the South West Music Forum

Finances
Current statement around 400 pounds and cheque for 250 gone to art centre for up coming gigs

Grant application

adrian submitted application for grant (suspected amount 1500 (or less)) and also added the grant contained CD production, summer festival, and varoud other administrative cost. We are expected to hear back soon as the meeting was last friday (apparently).Adrian to keep us informed.
Its thought that a new music project is needed for the grant to be sucessful.
angi concerned about time scale , if money comes in will we have enough time to actually do the project.

We need to sort out Dates for this coming summerfest should the grant be sucessful.

Wayne suggests donating a Percentage of gig profits to the SCMG fund to go towards summerfest.

Website

Graham- website not updated

The issue of who actually runs the website is something needed to be addressed when the website is up and running
angi is investigate if nick will wishes to create a website.
wayne suggests creation of a Myspace.com account for the SCMG, angi and wayne to further investigate.

SCMG future
The circulation of the consitiution has been posted on the SWMF.
Graham- advertise the next meeting at gigs/clubs. - graham to design poster.
No further action regarding this subject.
relocate comments on fanzy

Art centre gigs (upcoming and secuirty)

insidents have accured at art centre during gigs and after gigs, this includes excess rubbish, Contraband alchahol,

stewards are not to be involved in the running and are not the door takers. there must be a minimal of 4 studnts, and they need to be properly breif, there is to be no alchahol to go outside the premisis, and stewards need to be at the gig until the end, and they need to help clean up after the gig. There is concern about the underage issue. suggestion is to only allow people over 18 to stay in the bar. Seb and charlie to leazon about secuirty issues regarding breifing stewards.
signs are going to be put up to inform people to go to the art centre garden, complain have been made about the noise and the drink outside.

Damages caused by any insidents has to be paid for by the promotor. An insident happened involving damages done to a door of which have to be paid. (160 pounds)- charlie suggests the SCMG pays the for the damage as it was the SCMG who booked the gig.

Adrian suggests the SCMG buys into the art centres insurance policy to guard against such events before.

Up coming gigs
18th march at the art centre (bretts)- lamb quatet, qullum memorandub, and they will riot, reco and cut nancy
17th april rugby club (wayne/dan) - not advised, someday, superfisial , and shoot the moon.
28th april rugby (wayne/dan)-lithic, my little murder, final evolution & two tone rudys
19th may rugby club (wayne/dan)- blackout, young hollywood, perstulsis & skylight theory
12th april rugby club (Brett)-young hollywoods, sad to say, &drf

AOB

* Rugby club want to employ security at bigger gigs. wayne graham and dan to investigate.
* Graham to investigate licencing premisis.
* The hope in has an entertainment licence, adrian seb and angi to investigate
* Investigate cinima to be used as a venue (can't beleave i am writting that)
* angi asked if anyone was intrested in creating a fanzy, wayne dan graham all showed intrest, graham dan and wayne to investigate logistics.
* Carol ensor is the person to be contacted for a community project grant form (SMALL grants under 500 pounds), for one off events/festivals.
*wayne suggests doing a large outdoors event similar to a 2 day event.
*seb contacting Wills carnival club to find out about there venue for a possible summer fest.
*dan could possibly apply for a grant to produce a film of the summerfest.

Date of next meeting
4th april at bridgwater labour club @8:30pm.

MINUTES OF SCMG MEETING 10/01/2006.

PRESENT:
- Nick, Seb, Karen, Matt, and Angi.

APOLOGIES:
- None.

MINUTES OF LAST MEETING:
- Not emailed so handed out at the start of current meeting.

FINANCE:
- Balance was £437.78p approx.

WEBSITE:
- Nick is working on the website and is currently checking domain names.
SPONSORSHIP:
- Adrian not present to supply an update.
- Adrian needs to be informed that there will be no somerfest this year due to complex government changes all councils are in the process of changing the way arts grants are administered. Thus Adrian cannot apply for any money towards somerfest in his application.
- Idea is to do a large CD/SCMG promotional gig at the town hall instead. Prices of hiring the town hall and other costs to be looked into by Seb so that these costs can be applied for in the application for a grant. Angi to inform Adrian of these details ASAP.
UPCOMING GIGS: .
- 28th January John Addicot presents box tactic, koala attack, 2 Tone Rudies and goatercycle at the art centre.
- 2oth January art centre gig promoted by Brett, playing: Quiller Memorandum.
- 25th January palace gig promoted by Matt, playing; Flipron and Deadbeats.
- 11th February at Silhouettes Angi presents Koda, Someday, DFR and 2 Tone Rudies. Entry £4.
- 18th February art centre; Amputated, Syphon, Daegon + tbc. £5 entry.
- 23rd February palace gig Matt promoting, playing; Infidels.
- 18th March Brett promoting.
- 6th May Brett promoting.

A.O.B:
- Silhouettes not being sold as rumored, gigs to continue there as planned.

DATE OF NEXT MEETING:
- AGM postponed until next months meeting on Tuesday 7th February at the labour club where election of new official posts of treasurer and Chair shall take place. If you are interested in either of these posts please contact Nick at: Nick@midnightmango.co.uk